Part 1
Company and project framework
Organisation, entities, countries, relevant business models, target picture of the ERP replacement, non-goals and constraints.
ERP requirements specification · fixed-price product
Turning an idea into a tender-ready requirements specification.
A sound ERP requirements specification is the basis for any serious ERP tender. The platform bundles scope, processes, functional requirements, integrations and scoring logic into a standard document — following a firmly defined methodology, delivered by a permanent partner of the platform.
Why a requirements specification
Without a requirements specification, an ERP selection turns into a series of vendor monologues.
Those who compare ERP systems without documented requirements judge vendor demos instead of company needs. The requirements specification makes the decision logic traceable — before, during and after the tender.
Structure the tender
A standardised document makes it possible to address vendors on a comparable basis.
Anchor the scope
What belongs to the ERP project and what does not: clearly delimited phases, countries, entities and integrations.
Enable evaluation
Criteria, weightings and must/should requirements define the later scoring matrix.
Align internally
Management, business units and IT work on the same document — instead of on perceived requirements.
Scope of delivery
The requirements specification covers the relevant layers for a serious tender.
Part 2
Process and module view
Core processes (finance, controlling, procurement, sales, warehouse, production where relevant) including variants and responsibilities.
Part 3
Functional requirements
Detailed requirements per module with prioritisation (must/should/can), typically 150–400 individual items, structured for vendor responses.
Part 4
Technology, integration, interfaces
Operating model, identity, data model, existing system landscape, interfaces to retain or replace.
Part 5
Non-functional requirements
Performance, multi-tenancy, security, data protection, compliance, audit readiness, availability, languages.
Part 6
Scoring and selection logic
Criteria, weightings, scoring scheme and template for vendor responses — as preparation for the later matrix.
Price & framework
Package 1
Recommended
Package 2
Upgrade path
A fixed-price product with a clearly defined scope.
The requirements specification is deliberately priced as a product, not as an open advisory mandate. This makes effort, outcome and timeframe plannable for you.
Selection Advisory Compact
Structured sparring framework to validate an already mature pre-decision. For companies with a clear direction who want a sound second opinion.
from
EUR 1,000
net · one-off
- Evaluation of your Fit-Check by the editorial team
- One structured strategy call (60 minutes, remote) with participants of your choice
- Top-3 system assessment with reasoning per system
- Written recommendation (2 to 3 pages, suitable for internal circulation)
- One feedback round on the recommendation (asynchronous, written)
- Confidentiality under NDA if required
Lead time: 1 to 2 weeks
Your effort: < 2 h
Selection Advisory Extended
Structured selection through to a documented decision. For initiatives needing shortlist depth, weighted criteria and a board-ready recommendation.
from
EUR 5,000
net · one-off
- All services from Package Compact
- Requirements workshop (2 sessions of 3 hours, remote) with your business and IT representatives
- Structured scoring matrix across up to five systems
- Weighted criteria evaluation based on your prioritisation model
- Scoring document for steering committee (10 to 15 pages, with decision proposal)
- Two feedback rounds on draft and final version
- Optional vendor clarification on agreement
- NDA and reference anonymisation included
Lead time: 3 to 5 weeks
Your effort: 8 to 12 h
ERP Requirements Specification
Fully elaborated, tender-ready requirements specification based on our structured template process with 26 subject-matter interview guides and six ERP profiles.
from
EUR 25,000
net · one-off
- Full requirements capture across all business units
- Structured requirements spec following our own methodology
- ERP profile matching based on six defined target profiles
- Tender-ready basis
- Suitable for projects with a budget > EUR 500k
Lead time: 6 to 10 weeks
Your effort: 20 to 40 h
Individual pricing for group structures, more than three entities or multiple countries with their own accounting reality. All prices net, plus statutory VAT.
Approach
Five phases to an aligned document.
The approach is deliberately phased so that the client, business units and IT participate in defined steps.
1
Kick-off & scoping
Jointly define target picture, framework, organisation and scope of the project.
2
Process workshops
Capture core processes along the modules in a structured way — including variants and exceptions.
3
Requirements detailing
Derive functional requirements, prioritise them and transfer them into the standard document.
4
Technology & non-functional
Add integrations, operations, data protection, compliance and security.
5
Review & release
Two structured feedback rounds, joint acceptance and handover.
When a requirements specification is useful
Four situations in which a fixed-price requirements specification is the right choice.
Before the tender
It is clear that a system change is coming — now a clean basis is needed for addressing vendors.
Before the committee decision
Advisory board, supervisory board or shareholders require a documented requirements picture before the investment.
With a heterogeneous stakeholder picture
Several business units have different expectations — the requirements specification consolidates them on a shared document.
Under compliance / audit pressure
Financing round, ISO or GoBD context: the requirements documentation becomes part of the project history.
Partner transparency
Who delivers the requirements specification and why it is structured this way.
The requirements specification product is a contractual service delivered by a permanent partner of the platform. The erp-check.info editorial team remains independent in terms of content.
Service provider
Tech IQ Business Consulting GmbH
The fixed-price requirements specification is delivered by Tech IQ Business Consulting GmbH. The partnership is exclusive and ensures that methodology, document standard and quality remain consistent across all projects.
Why a permanent partner instead of a platform-owned consulting arm? A "neutral platform with its own consulting" would neither be credibly neutral nor economically separable. Roles are therefore clearly separated: the platform profiles, the partner delivers the contractual service.
Frequently asked questions
What you should know about the requirements specification product.
How does the requirements specification differ from Selection Advisory Extended?
Selection Advisory Extended (from EUR 5,000 net) delivers a structured recommendation including a scoring matrix across vendors. The requirements specification product (from EUR 25,000 net) additionally produces the full requirements document, which you can use for a tender independently of the selection advisory.
In short: selection advisory answers "Which system fits?", requirements specification answers "What exactly must the new system deliver?".
Why a fixed price instead of a day rate?
Fixed pricing makes the product plannable for you: you know what the document costs, the timeframe in which it is created and the quality. Open day-rate models experience has shown lead to hard-to-calculate side costs in ERP initiatives.
Do we receive the requirements specification as a standalone document?
Yes. The document is handed over as a PDF and editable Word file and belongs to the client afterwards. It can also be used independently of a later selection advisory.
Will we be steered towards a particular ERP system?
No. The requirements specification is vendor-open. It contains requirements, not a system recommendation. A system recommendation is the subject of the separate selection advisory and is made exclusively on the basis of the documented requirements.
What do we need internally so that the project works?
A named project lead, contact persons from the core processes (finance, controlling, procurement/sales, IT) and access to existing process documentation, org chart and system landscape. The partner moderates — the knowledge lies with you.
How does the requirements specification fit into a later tender?
The document is deliberately structured so that it can be sent as an RFI/RFP with a cover letter to vendors. Must/should requirements and the scoring template are designed for this.
Do we have to do a Fit Check first?
The Fit Check is free and provides the profiling of whether a requirements specification is even the right instrument in your situation. In many cases, Selection Advisory Compact is the more sensible entry point. The recommendation arises from the Fit Check — not in advance.
What if we only have one or two entities?
Then we check whether the requirements specification product is economically sensible or whether Selection Advisory Extended is sufficient for your case. The goal is not to sell every client the largest package but the appropriate one.
Before we approach a requirements specification, there is the structured profiling of your initiative.
The Fit Check clarifies free of charge whether requirements specification, selection advisory or a solutions overview is the right entry point.